Overview:

The Announcements module in the HRMS Portal allows Super Admins and authorised HR personnel to create, manage, and publish company-wide or department-specific announcements. Announcements can be assigned a priority level, a visibility status, a date range, and optionally targeted to a specific country or department.

This guide covers how to navigate to the Announcements module, understand the announcements listing page, and create a new announcement.

Section 1: Accessing the Announcements Module

After logging in to the HRMS Portal using your credentials, you will land on the main Dashboard. From there, you can navigate to the Announcements module using the left sidebar.

1.     Log in to the HRMS Portal with your Super Admin credentials. You will be taken to the main Dashboard.

2.     On the left sidebar, locate and click on "Announcements". It is listed as the second item in the navigation menu, just below Dashboard.

3.     The Announcements listing page will open in the main content area.

📜 Note: The Announcements module is available to users who have been granted access based on their role and the active subscription plan. If you do not see this module, contact your system administrator.

Section 2: Announcements Listing Page

The Announcements listing page displays all existing announcements in a table format. When no announcements have been created yet, the table will show a "No data available" message.

2.1. Page Controls

The top section of the listing page contains the following controls:

•        Items per page — A dropdown (default: 10) to control how many announcements are displayed per page.

•        Search icon — Click to search through existing announcements.

•        Refresh icon — Click to reload the announcements list.

•        + Add Announcement button — Click to open the form for creating a new announcement.

2.2. Table Columns

The announcements table contains the following columns:

Section 3: Adding a New Announcement

To create a new announcement, click the "+ Add Announcement" button located at the top-right of the listing page.

Clicking the button opens the "Add Announcement" dialog. Fill in the required and optional fields as described below.

3.1. Form Fields Reference

📜 Note:  The Department field is available for targeting announcements to specific departments. This field will populate with department options once departments have been configured in your organisation's account. Department-wise announcements allow you to communicate relevant information only to the teams it concerns.

3.2. Status Options

The Status field controls the visibility of the announcement. Three options are available:

•        Active — The announcement is live and visible to all targeted users on the Dashboard and Announcements page.

•        Disabled — The announcement is hidden from users and will not appear anywhere on the portal.

•        Draft — The announcement is saved but not yet published. Useful for preparing announcements in advance.

3.3. Priority Options

The Priority field sets the urgency level of the announcement:

•        High — Shown with a red "High" badge. Appears prominently on the Dashboard announcements panel.

•        Medium — Shown with an amber/yellow badge to indicate moderate importance.

•        Low — Shown without a prominent badge, indicating general or informational content.

3.4. Saving the Announcement

Once all required fields have been filled in, click the Save button at the bottom-right of the form to create the announcement. Click Cancel to discard the form without saving.

💡 Tip:  If you are not ready to publish an announcement immediately, set the Status to "Draft" before saving. You can come back later to update the status to "Active" when you are ready to publish it.

Section 4: Viewing the Created Announcement

After saving, the new announcement will immediately appear in the Announcements listing table. The table will display the announcement's Title, Country, Status, Priority, Start Date, End Date, and available Actions.

4.1. Actions Available on Each Announcement

Each announcement row in the table includes the following action icons in the Actions column:

•        View (Eye icon) — Opens a read-only view of the full announcement details.

•        Edit (Pencil icon) — Opens the announcement form pre-filled with existing data, allowing you to make changes and save updates.

•        Delete (Bin icon) — If the user want to delete the announcement just simply click this icon.

📜 Note:  Active announcements are also visible to users on the main Dashboard in the Announcements panel on the right side. High-priority announcements are highlighted with a red "High" badge for immediate attention.

Summary:

The following table summarises the complete workflow for the Announcements module: