Frequently Asked Questions
Comprehensive answers to the most common queries about our HRMS documentation and platform usage.
Can employees download their own payslips?
Yes, employees can log in to their portal, go to the Payroll section, and download their payslip in PDF format for any month.
How can I send an announcement to a specific department only?
While creating an announcement, select the specific department under “Target Audience” — the announcement will only be visible to that department.
What steps should HR follow after a resignation is submitted?
Approve the resignation → Complete the exit checklist → Record asset returns → Process the final settlement → Deactivate the employee account.
What is the correct way to record a disciplinary case?
Go to Disciplinary Cases → Click “New Case” → Select the employee → Fill in the incident date, description, and action taken → The case status can be tracked anytime.
How can I return an asset that was assigned to an employee?
Go to Asset Management → Select the assigned asset → Choose “Return Asset” → Enter the return date and condition → Click Save.
How can I check an employee's leave balance?
Search the employee’s name in the Leave Management module — the remaining balance for annual, sick, and casual leaves is clearly displayed.
How does the monthly payroll process work?
Select the month in the Payroll module → Attendance and leaves are automatically calculated → Add any deductions → Click “Generate Payroll” → Once approved, payslips are ready for download.
What is the process to add a new employee in HRMS?
Go to Employee Management → Click “Add New Employee” → Fill in personal details, department, role, and joining date → Click Save. The employee will automatically receive login credentials via email.
How can I update organisation or employee information later?
You can update all details anytime through the system settings and employee management sections.
How can I check an employee's leave balance?
Search the employee’s name in the Leave Management module — the remaining balance for annual, sick, and casual leaves is clearly displayed.
How does the monthly payroll process work?
Select the month in the Payroll module → Attendance and leaves are automatically calculated → Add any deductions → Click “Generate Payroll” → Once approved, payslips are ready for download.
What is the process to add a new employee in HRMS?
Go to Employee Management → Click “Add New Employee” → Fill in personal details, department, role, and joining date → Click Save. The employee will automatically receive login credentials via email.
Which module should I set up first?
Start with the “Getting Started” section, then set up Employee Management and Core HR all other modules will work smoothly after that.
What is HRMS Knowledge Base?
HRMS Knowledge Base is a complete guide that helps you understand and use every feature of the HRMS software from Getting Started to Resignation management.