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Overview:

The Designations page allows administrators to manage job titles and roles within the organisation. Designations are linked to specific departments and optionally to a grade, which ties them to a salary band. Designations are a mandatory field when creating or editing employee records.

📜 Note:  Only users with Super Admin or HR Manager roles can access the Core HR module. If you cannot see the Core HR menu in the sidebar, contact your system administrator to verify your role and permissions.

Prerequisites:

Setup requirement: Departments and Grades must be configured in Core HR before designations can be fully set up.

Configuration Guide:

Accessing Designations:

·         Log in to the HR360Hub portal with your administrator credentials.

·         On the left-hand sidebar, locate and click Core HR to expand its sub-menu.

·         Click Designations to open the Designations list.

Adding a New Designation:

·         Click the + Add Designation button at the top-right of the page.

·         The Add Designation dialog will open.

Click Save (orange button) to create the designation or Cancel to close without saving.

⚠️ Important:  Designations are department-specific. When an employee's department is changed, their designation may no longer be valid. Always review and update the designation when changing an employee's department.

Viewing a Designation

Click the eye icon (👁) on any designation row to open the View Designation dialog. The dialog shows the designation Title, Department, Grade, Created At date, and Description. Click Close to dismiss.

   Editing a Designation:

·         Click the pencil icon (✏️) on any designation row to open the Edit Designation dialog.

Update the required fields and click Update (orange button) to save, or Cancel to discard.

📜 Note:  Updating a designation's name will update it across all employee records that reference it. Changing the associated Department or Grade will not affect existing employee records — those must be updated individually through the employee's Contract tab.

Summary:

The Designations sub-module manages the job titles and role definitions used across the organisation. Designations bridge the gap between departments and salary grades, ensuring every employee role is correctly classified and compensated.

·         Purpose: Define job titles linked to specific departments and optionally to salary grade bands.

·         Department Link: Each designation belongs to one department — only matching designations appear when configuring employee contracts.

·         Grade Link: Associating a grade with a designation ties that role to a salary band for consistent pay management.

·         Cascading Updates: Renaming a designation updates it across all employee records. Changing department or grade does not auto-update existing employee records.

·         Dependencies: Departments and Grades must be configured before designations can be fully set up.

💡 Tip:  Create designations after departments and grades are finished. Review designation-to-grade mappings periodically to ensure they remain aligned with the organisation's compensation policy.