Overview:

The Shift & Scheduling page allows administrators to define and manage the weekly work schedules used across the organisation. Each shift specifies the In Time and Out Time for every day of the week, and can be assigned to individual employees through their Contract tab. Shifts can be tied to specific countries to support multi-regional organisations.

📜 Note:  Only users with Super Admin or HR Manager roles can access the Core HR module. If you cannot see the Core HR menu in the sidebar, contact your system administrator to verify your role and permissions.

Prerequisites:

Setup requirement: None — configure first before other Core HR sub-modules.

Configuration Guide:

Accessing Shift & Scheduling:

•           Log in to the HR360Hub portal with your administrator credentials.
•            On the left-hand sidebar, locate and click Core HR to expand its sub-menu.
•            Click Shift & Scheduling to open the shifts list.

Shifts List:

•           Navigate to Core HR → Shift & Scheduling to view all configured shifts.

💡 Tip:  Use the Search icon (🔍) to quickly locate a shift by name. The Refresh icon reloads the list to reflect any recent changes.

Creating a New Shift:

•             Click the + Add Shift button at the top-right of the page.
•              The Create New Shift form will open.

General Information:

Weekly Schedule:

·         The Weekly Schedule section defines the working hours for each day of the week. Set the In Time (start) and Out Time (end) for each day.

📜 Note:  If a day is left without working hours, it will be treated as an OFF DAY for employees assigned this shift. Saturday and Sunday are commonly set as off days.

•         Click Save Shift (orange button, bottom-right) to create the shift or cancel to discard.

Viewing a Shift:

•               Click the eye icon (👁) on any shift row to open the shift detail dialog.

•           The dialog displays the shift name, status badge, and country, followed by the full weekly schedule. Working days show the In Time → Out Time range. Days without configured hours are displayed as OFF DAY (green badge).
•           Click Close to dismiss.

Editing a Shift:

•             Click the pencil icon (✏️) on any shift row to open the Edit Shift form.

All fields from the Create New Shift form are editable. An additional shortcut is available:

•           Update the required fields and click Update Shift (orange button) to save, or Cancel to discard.

Summary:

The Shift & Scheduling sub-module provides the foundation for managing employee work hours across the organisation. By defining clear shift patterns tied to countries and days of the week, HR administrators can ensure consistent, accurate time and attendance tracking for all employees.

•           Purpose: Define weekly work schedules (In Time / Out Time) for each day, tied to specific countries.
•           Key Actions: Create, view, and edit shifts; use "Apply Monday To Weekdays" to speed up data entry.
•           Off Days: Days without configured hours are automatically treated as OFF DAYS for assigned employees.
•           Assignment: Shifts are assigned to employees individually via their Contract tab — configuring shifts here does not auto-assign them.
•           Multi-region: Shifts can be country-scoped, supporting organisations operating across multiple regions and time zones.

💡 Tip:  Set up all shifts before onboarding employees or configuring contracts. Use a consistent naming convention (e.g. Region + Hours) so shifts are easy to identify in employee contract forms.